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10 months ago
Aecom
Location: Birmingham
Job type: Permanent
Sector: Building Services
Category: Operations Jobs
Business Line Program, Cost, Consultancy

Position Title Project Management Administrator

United Kingdom - West Midlands

Birmingham

Job Summary

AECOM is seeking to hire an Project Management Administrator in Birmingham.As a Project Management Administrator you will provide support to the projects team.

Job Duties :

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Day to day administration supporting various departments and project teams.

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Assistance to the Directors and P&L Manager in preparing forecasts in reporting and servicing opportunities pursuits and contracted work.

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At your inception, you will be accredited as a DPM through our MAP Training (Managing AECOM Projects) and APIC training (AECOM Project Information Centre – Oracle Financial software).

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Assist Project Managers in the Business Unit with project setup, maintenance and closeout.

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Act as the APIC assistant on the project team by preparing information and entering data for PM review and submission.

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Ensure that financial impacts of change orders, proposed by the Project Manager, are reflected correctly in APIC.

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Assist the Project Manager with the preparation and update of EAC (Estimation at Complete costs) for all projects.

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Ensure that the current budget reflects original as-sold contract plus all client approved changes.

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Be the local ‘super user’ – an expert in AECOM systems and processes able to provide advice, guidance and support to all staff in the Business Unit.

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Any ad hoc duties identified by the Directors and P&L Manager.

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Keep the document control register up to date

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Work with the BUL to evaluate and set up supplier/sub consultants agreements and arrangements as required;

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Coordinate the project closure process

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Detailed knowledge of the relevant internal controls

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Coordinate project reviews with Project Managers and Project Directors.

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Ensure adherence and service quality to APIC and ePM – Project Directors, Project Managers. Support with Audit preparation and compliance.

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Attend APIC reviews.

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Record agreed actions and follow up with PMs.

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Provide overflow DPM resource when required.

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Meeting weekly and monthly deadlines for executing identified actions / tasks.

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Being pro-active in identifying necessary tasks and actions to ensure KPI's are achieved and able to work independently and within the team

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Support in monitoring project performance and key indicators including understanding impacts on revenue and costs

Person Specification :

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Safeguard - To operate ethically and with integrity, while prioritising safety and security in all that you do

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Be decisive - Know how to prioritize, advocate focus and accountability

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Be impactful - Use clear and frequent communications, drive execution and results.

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Be client-focused - Be collaborative, innovative and strategic.

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Be the role model - Lead by example, demand excellence, maintain safety and integrity as top priorities.

Minimum Requirements

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Strong financial, contractual, commercial, and communication skills.

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Able to demonstrate high levels of initiative and be able to work well within each of the teams to support the project managers.

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Strong computer skills and strong knowledge of Oracle Software is essential.

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Excel, Salesforce and PowerPoint skills are also desirable.

Preferred Qualifications

Educated to GCSE level or equivalent (Maths and English - Grade c and above)

A-Level/ Degree education would be preferred but not essential.

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.

NOTICE TO THIRD PARTY AGENCIES: Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM.

Job Category Program and Project Management

Country United Kingdom

Position Status Full-Time

Requisition/Vacancy No. 174362BR

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