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about 1 month ago
Barhale
Location: Walsall
Job type: Permanent
Category: Operations Jobs
Fleet Administrator The Role: The Fleet Administrator will support the Fleet supervisor with the day to day management of
the fleet operation. Responsible for managing the shared fleet mailbox for all incoming
enquiries, transfers and off hire requests. Processing cross hire orders for new vehicle hires
and generating charges within the invoicing system, coordinating off hire requests and
general customer service queries.
Key Responsibilities:
Van Hire Process  Managing the hire process for all van requests, completing all necessary driver

checks to ensure the allocated driver has completed a driver mandate.  Liaise with preferred suppliers to source vehicles and raise hire orders within
Redsky.  Create on hire contracts within syrinx to invoice drivers ensuring on hire dates and
rates are accurate.  Input all new short and long term vehicles to the company Motor Insurance Database
(MID) and remove when off hired. Add all vehicles to the Congestion Charge and
Dart Charge account where applicable.

Fuel Cards  Request fuel cards for all new vehicles. Coordinate the delivery from supplier to head

office, and from head office to regional contact.  Manage fuel card register adding all new cards received, and removing all cards for
vehicles off hired.

System Reconciliation  Monthly reconciliations required for supplier, Redsky and Syrinx on hire reports.  All queries to be investigated and closed out efficiently and fed back to management
with root causes.

Vehicle Damage  Process damage notifications in the system, recharging allocated drivers. Liaise with
region contacts for high value charges. Raise orders within Redsky for damage
costs.

General  Support the Fleet Management team within any projects as required.
Key measures & targets:  Accuracy of hires processed  Queries during reconciliations

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Key relationships:  Fleet supervisor  Transport department Person Specification: The successful candidate is likely to meet all of the following criteria:
Essential  Knowledge of Microsoft Office  Good administrative and organisational skills  Able to complete tasks and meet deadlines
Desirable  Experience of working in a hire, Transport or fleet management team  Product knowledge would be beneficial  Commercial understanding

Benefits: As well as offering a competitive salary, remuneration for this role includes flexible benefits,
which provides a range of guaranteed benefits including but not limited to:
 5% Company pension contribution  Life Assurance at 2 x notional salary  Single persons private medical cover  Permanent Health Cover

About BCS Group: BCS Group, a subsidiary of Barhale Holdings Plc, is a privately-owned company. We are a
leading supplier of safety and construction products and services that has depots in both the
Midlands and Scotland. We pride ourselves on providing a first-class service to all our
customers, ensuring the right product or solution is delivered to the right location on time. With
over 5,000 items within our core range, BCS Group can fulfil any order and ensure it is
delivered direct via our own dedicated transport fleet or those of our partners.
Manufacturing: Our capabilities include standard and bespoke signage, labels, temporary
and permanent road traffic signs and bespoke steel fabrication/installation which includes foot
bridges, walkways, flooring, guardrails, ladders and tunnelling products.
Extensive Stock Range: Distributor of leading industry brands in PPE & clothing, traffic
management, safety & lifting and site equipment products. These include Bollé, Pulsar,
Globus, Rock Fall, Progarm, Portwest, Melba Swintex, Oxford Plastics, JSP, Nissen, Carters,
Orafol, Crowcon, Radiodetection, Dräger, Ridgegear, and Plant Nappy.
Safety Equipment Servicing: Specialist safety & lifting repair, calibration and inspection
since 1999. We have our own purpose-built maintenance and calibration facility for gas
detection, cable avoidance, breathing apparatus and lifting equipment which along with our CF820-51 Version 1

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fully equipped mobile calibration unit is where all maintenance and repairs are carried out. Our
staff are trained and fully qualified in maintenance, calibration and inspection of a full range of
specialist safety & lifting equipment.
Our People: With a direct work force philosophy, the company culture is driven by our core
values, which describes how we act day-to-day. We ensure all your needs are met through
our national call centre and dedicated account management.
Triple Accreditation: ISO 9001:2015, ISO 14001:2015, ISO 45001:2018 and ISO
50001:2011 standards, which means our customers can have complete confidence that we
have an ongoing commitment to be a safe, efficient and responsible partner. How to apply: Please send your current CV and covering email outlining your suitability for the role and
quoting the reference number to -*******
We are an equal opportunities employer. We are determined that no job applicant or employee receives less
favourable treatment on the grounds of sex, pregnancy or maternity, gender re-assignment, sexual orientation,
religion or belief, marriage or civil partnership, age, race or disability. All information will remain confidential to
Barhale and will be handled in accordance with the requirements of the Data Protection Act. CF820-51 Version 1

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