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20 days ago
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Document Controller (Part Time)


Wood
Location: Darlington
Job type: Permanent
Sector: Building Services
Category: Process Jobs
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Document Controller (Part Time)
Requisition ID :2021-89233
Work Location :GB-Durham-Darlington
Department / Discipline : Project Control
Position Type : Staff / Permanent

Overview / Responsibilities

Wood is recruiting for a Document Controller on a part time basis to work in our Darlington office. This role would welcome someone looking for around 20 hours per week which can be split over 5 days or into 3.

Responsibilities:

* Understanding the purpose of document management and the benefits to the business
* Understanding the roles and responsibilities of document control / technical administration within the technical environment
* Understanding where document management aligns with the engineering work process
* Design Data Management – can demonstrate practical management of design deliverables in accordance with corporate procedures
* Supplier Data – can demonstrate practical management of supplier data in accordance with corporate procedures
* Operations Data Management – can demonstrate practical management of Operations / Duty Holder data in accordance with corporate procedures
* Technical Documents – can demonstrate knowledge of different types of documents and drawings and is able to visually identify key documents
* Review/Comment – can demonstrate knowledge of the comment and approval process for documents.
* Document Numbering – can demonstrate understanding of corporate numbering system, how document numbers are applied and how client requirements are implemented
* Information Lifecycle – can demonstrate knowledge of typical information compilation / lifecycle
* Master Document Register - can demonstrate knowledge of MDR lifecycle
* Distribution Matrix - can demonstrate knowledge of distribution matrix lifecycle
* CMS Content Management System – can demonstrate correct use and maintenance of meta data attributes within the CMS
* CMS Security – can demonstrate correct application of access rights to CMS for users
* CMS Search – can demonstrate the use of search function within the system to locate information and to set up recurring searches
* Client Information - can demonstrate management of client information in accordance with project / corporate procedures
* User Training - knowledge and ability to carry out user training in the CMS
* Transmittals / Workflow - can demonstrate understanding of transmittal / workflow lifecycle
* Carry out Data Import/Export – can demonstrate how information is imported / exported from CMS and apply the correct protocols with regards to appropriate meta data
* Transition – can demonstrate knowledge of key requirements for successful transition of information from / to WGPSN
* Data Handover/Closeout – can demonstrate an understanding of the requirements to enable successful data handover to Client and project closeout
* Audits - Ability to carry out discipline audits
* Reprographics - can demonstrate examples of work which includes hard copy compilation, electronic bookmarks and OCR scanning
* Record Retention - Can demonstrate the archiving lifecycle and detail the critical success factors involved in accurate record retention.
* Tenders - Ability to develop response to tender documentation

Skills / Qualifications

* Knowledge and experience in Document Control within an Oil & Gas
* High proficiency in Microsoft Office applications
* Knowledge and experience of database systems

Company Overview

Wood is a global leader in engineering and consultancy across energy and the built environment, helping to unlock solutions to some of the world’s most critical challenges. We provide consulting, projects and operations solutions in more than 60 countries, employing around 45,000 people.

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.
Document Controller (Part Time)
Requisition ID :2021-89233
Work Location :GB-Durham-Darlington
Department / Discipline : Project Control
Position Type : Staff / Permanent

Overview / Responsibilities

Wood is recruiting for a Document Controller on a part time basis to work in our Darlington office. This role would welcome someone looking for around 20 hours per week which can be split over 5 days or into 3.

Responsibilities:

* Understanding the purpose of document management and the benefits to the business
* Understanding the roles and responsibilities of document control / technical administration within the technical environment
* Understanding where document management aligns with the engineering work process
* Design Data Management – can demonstrate practical management of design deliverables in accordance with corporate procedures
* Supplier Data – can demonstrate practical management of supplier data in accordance with corporate procedures
* Operations Data Management – can demonstrate practical management of Operations / Duty Holder data in accordance with corporate procedures
* Technical Documents – can demonstrate knowledge of different types of documents and drawings and is able to visually identify key documents
* Review/Comment – can demonstrate knowledge of the comment and approval process for documents.
* Document Numbering – can demonstrate understanding of corporate numbering system, how document numbers are applied and how client requirements are implemented
* Information Lifecycle – can demonstrate knowledge of typical information compilation / lifecycle
* Master Document Register - can demonstrate knowledge of MDR lifecycle
* Distribution Matrix - can demonstrate knowledge of distribution matrix lifecycle
* CMS Content Management System – can demonstrate correct use and maintenance of meta data attributes within the CMS
* CMS Security – can demonstrate correct application of access rights to CMS for users
* CMS Search – can demonstrate the use of search function within the system to locate information and to set up recurring searches
* Client Information - can demonstrate management of client information in accordance with project / corporate procedures
* User Training - knowledge and ability to carry out user training in the CMS
* Transmittals / Workflow - can demonstrate understanding of transmittal / workflow lifecycle
* Carry out Data Import/Export – can demonstrate how information is imported / exported from CMS and apply the correct protocols with regards to appropriate meta data
* Transition – can demonstrate knowledge of key requirements for successful transition of information from / to WGPSN
* Data Handover/Closeout – can demonstrate an understanding of the requirements to enable successful data handover to Client and project closeout
* Audits - Ability to carry out discipline audits
* Reprographics - can demonstrate examples of work which includes hard copy compilation, electronic bookmarks and OCR scanning
* Record Retention - Can demonstrate the archiving lifecycle and detail the critical success factors involved in accurate record retention.
* Tenders - Ability to develop response to tender documentation

Skills / Qualifications

* Knowledge and experience in Document Control within an Oil & Gas
* High proficiency in Microsoft Office applications
* Knowledge and experience of database systems

Company Overview

Wood is a global leader in engineering and consultancy across energy and the built environment, helping to unlock solutions to some of the world’s most critical challenges. We provide consulting, projects and operations solutions in more than 60 countries, employing around 45,000 people.

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.
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