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about 1 month ago
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Document Controller


Barhale
Location: London
Job type: Permanent
Sector: Building Services
Category: Process Jobs
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Role profile Job details Job title Document Controller Reports to Engineering Manager Department/Business stream Engineering The main purpose of the role Reporting to the Site Manager the Document Controller is responsible for managing the day to day throughput
of designs, drawings and information from external designers for internal review and onward transmittal to the
client and site teams.
For maintaining document control logs, recording all correspondence and maintaining a database of key
submission dates. Drawing, printing and preparation of document submission packs. Assisting the Engineering
Manager with design approvals and technical standards review, including maintenance of quality and project
documentation.

Main duties and responsibilities Key Accountability and Responsibilities  Log all design information into and out of the office  Maintain records of revisions and current status of drawings  Monitor submission dates and report compliance  Prepare packs for review by the Engineering Manager  Distribute completed designs to clients and sites  Maintain up to date master office copies and drawing logs  Print and organise hard copies of drawings as required  Office administration  Assist the Engineering Manager to organise/develop databases  Maintain standard documents (CVs, competency matrices etc)  Assist in the review process  Arrange site audits to check compliance  Periodically review IHS  Provide standards when requested by site Collaborative Working  Assisting the Engineering Manager  Liaison with site teams  Liaison with client  Liaison with external/internal designers

Key measures & targets Key relationships  Effective organisation of systems  Office team  Timely production and distribution of  Client
drawings/designs  Designers  Efficient maintenance and monitoring of design  Site teams
progress matrix

Safety | Communication | Quality | Integrity | TeamSpirit | Caring | Trust | Pride

------------

Person specification

Criteria Requirement Essential/Desirable Knowledge and  The successful applicant will have experience of working in E
experience a similar role, in a busy site/office environment
 Experience in Document Control Management using EDMS E
systems such as eB, Projectwise, Sharepoint
 Extensive administration experience is a must E

Skills/Qualifications  Good organisational skills E
 Ability to work to deadline E

 Ability to work with minimal supervision E  Attention to detail E

Personal Qualities  Good communicator E
 Approachable E

 Time management skills E  Efficient and pro-active E

How to apply: Please send your current CV and covering email outlining your suitability for the role and quoting the reference
number to -*******
We are an equal opportunities employer. We are determined that no job applicant or employee receives less favourable
treatment on the grounds of sex, pregnancy or maternity, gender reassignment, sexual orientation, religion or belief,
marriage or civil partnership, age, race or disability. All information will remain confidential to Barhale and will be handled
following the requirements of the Data Protection Act. Safety | Communication | Quality | Integrity | TeamSpirit | Caring | Trust | Pride

------------
Role profile Job details Job title Document Controller Reports to Engineering Manager Department/Business stream Engineering The main purpose of the role Reporting to the Site Manager the Document Controller is responsible for managing the day to day throughput
of designs, drawings and information from external designers for internal review and onward transmittal to the
client and site teams.
For maintaining document control logs, recording all correspondence and maintaining a database of key
submission dates. Drawing, printing and preparation of document submission packs. Assisting the Engineering
Manager with design approvals and technical standards review, including maintenance of quality and project
documentation.

Main duties and responsibilities Key Accountability and Responsibilities  Log all design information into and out of the office  Maintain records of revisions and current status of drawings  Monitor submission dates and report compliance  Prepare packs for review by the Engineering Manager  Distribute completed designs to clients and sites  Maintain up to date master office copies and drawing logs  Print and organise hard copies of drawings as required  Office administration  Assist the Engineering Manager to organise/develop databases  Maintain standard documents (CVs, competency matrices etc)  Assist in the review process  Arrange site audits to check compliance  Periodically review IHS  Provide standards when requested by site Collaborative Working  Assisting the Engineering Manager  Liaison with site teams  Liaison with client  Liaison with external/internal designers

Key measures & targets Key relationships  Effective organisation of systems  Office team  Timely production and distribution of  Client
drawings/designs  Designers  Efficient maintenance and monitoring of design  Site teams
progress matrix

Safety | Communication | Quality | Integrity | TeamSpirit | Caring | Trust | Pride

------------

Person specification

Criteria Requirement Essential/Desirable Knowledge and  The successful applicant will have experience of working in E
experience a similar role, in a busy site/office environment
 Experience in Document Control Management using EDMS E
systems such as eB, Projectwise, Sharepoint
 Extensive administration experience is a must E

Skills/Qualifications  Good organisational skills E
 Ability to work to deadline E

 Ability to work with minimal supervision E  Attention to detail E

Personal Qualities  Good communicator E
 Approachable E

 Time management skills E  Efficient and pro-active E

How to apply: Please send your current CV and covering email outlining your suitability for the role and quoting the reference
number to -*******
We are an equal opportunities employer. We are determined that no job applicant or employee receives less favourable
treatment on the grounds of sex, pregnancy or maternity, gender reassignment, sexual orientation, religion or belief,
marriage or civil partnership, age, race or disability. All information will remain confidential to Barhale and will be handled
following the requirements of the Data Protection Act. Safety | Communication | Quality | Integrity | TeamSpirit | Caring | Trust | Pride

------------
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