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12 days ago
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Document Controller


Murphy Group
Location: London
Job type: Permanent
Sector: Building Services
Category: Process Jobs
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Document Controller - London – Rail

Due to continued growth J. Murphy & Sons are currently recruiting for a Document Controller to join our team and support the CAM Rail framework. As the document controller you will be responsible for implementation, development, operation and collation of all contract documentation and computer records. You will initiate the most efficient ways of working whilst ensuring integrity of all documentation, in addition you will be the first point of contact for enquiries as well as preparing site packs for sign off for the Project Manager. This is not your typical document controller position and will offer the right candidate the opportunity to really make this role their own with ideas on new procedures and innovative ways of working. You will be encouraged to push the boundaries of “normal” and in return will be rewarded.

What you will be doing

* Ensure document control is the focal point for all construction documentation and is manged in a controlled manner.

* Ensure Obsolete/Superseded/Withdrawn documents are kept by DC for reference or other purposes. Ensure they are clearly identified and/or stored separately. Ensure other holders of Obsolete/Superseded/Withdrawn documents are deleted/destroyed or marked as 'Superseded' and removed from possible use. Carry out periodic checks to ensure compliance.

* Maintain the CDE (F Drive/Aconex and/or Client CDE). Ensure information stored on Client's CDEsis permanently available or transferred to the JMS CDE prior to contract completion.

* Create and maintain document registers as required.

* Allocate document numbers as per the JMS or Client specified Document Numbering procedure.

* Review document details, ensure they are correct prior to issue (e.g. doc number, revision, status(reason for issue), title, date, page numbering, header, footer, template used, print set-up, signatures).

* Quality check documents and edit any that have typographical / formatting errors that may lead to the disqualification of the document or cause it to look unprofessional. Ensure the entire document is legible.

* Create and maintain distribution lists / workflows / review cycles.

* Collate and issue of handover documentation (O&M manuals, H&S files, as-built records, databooks etc.)

* Site scanning of documents and records, ensure legibility and traceability.

* Archive documents, ensure legibility and traceability. Note: archiving should be electronic unless the contract or legislation states otherwise.

Who we are looking for

* Demonstrable knowledge and experience of operating IT systems, i.e. Microsoft Word, Excel, Outlook and Access and/or dedicated Electronic

* Document Management Systems such as Hummingbird and BIW.

* Flexible with a can do attitude

* Confident to build relationships with diverse stakeholders

* Team player who enjoys variety

About the project

The Civil Asset Management (CAM) team work with Works Delivery of Network Rail to deliver Maintenance Works and Reactive (emergency) works along the LNW Route. Remitted works through the CAM team are of a value up to £100k, with emergency schemes and Business Plan tendered schemes with value of above £100k up to £4million.

About Murphy

* Charity is at the heart of Murphy values; you will receive 2 days leave per year to donate your time to a charity of your choosing. Many teams choose to support a charity together to positively impact our communities.

* Access to Murphy Wellbeing: you will have access to a host of online tools, mental health trained colleagues, and if needs be external professional support because we understand that work and life offers challenges that sometimes need a little extra support.

* Murphy is committed to building a diverse and inclusive culture, making Murphy a great place to work where we can all thrive. You can get involved in numerous events and even join our committee dedicated to continuously nurturing Murphy’s inclusive culture.

If you think Murphy is the place to help you thrive in a great team dedicated to delivery and engineering excellence, and want to work in an inclusive team culture that rewards performance and drives personal development, then get in touch.

What you’ll get in return

* Dedicated and continued investment in your professional development.

* 27 days holiday, plus bank holidays with the option to buy or sell 2 holiday days

* Discretionary annual bonus

* Above market rate contributory pension scheme

* Other benefits if applicable

* Other Murphy benefits include retail discounts and cashback, discounted gym memberships, cycle to work scheme etc

We’re proud to have become the latest employer to #BantheBoxUK and reduce barriers to employment for people with criminal records. Employers often ask candidates about criminal convictions at the initial stage of a job application. If so, people with convictions are often excluded from roles for which they may be qualified and capable of doing.

By signing up to @Business in the Community’s Ban the Box campaign, we have committed to:

* Removing the tick box from our job application forms that asks about criminal convictions

* Considering applicants’ skills, experience, and ability to do the job before asking about criminal convictions

* Ensuring that the circumstances of any convictions are fairly assessed before a decision is made
Document Controller - London – Rail

Due to continued growth J. Murphy & Sons are currently recruiting for a Document Controller to join our team and support the CAM Rail framework. As the document controller you will be responsible for implementation, development, operation and collation of all contract documentation and computer records. You will initiate the most efficient ways of working whilst ensuring integrity of all documentation, in addition you will be the first point of contact for enquiries as well as preparing site packs for sign off for the Project Manager. This is not your typical document controller position and will offer the right candidate the opportunity to really make this role their own with ideas on new procedures and innovative ways of working. You will be encouraged to push the boundaries of “normal” and in return will be rewarded.

What you will be doing

* Ensure document control is the focal point for all construction documentation and is manged in a controlled manner.

* Ensure Obsolete/Superseded/Withdrawn documents are kept by DC for reference or other purposes. Ensure they are clearly identified and/or stored separately. Ensure other holders of Obsolete/Superseded/Withdrawn documents are deleted/destroyed or marked as 'Superseded' and removed from possible use. Carry out periodic checks to ensure compliance.

* Maintain the CDE (F Drive/Aconex and/or Client CDE). Ensure information stored on Client's CDEsis permanently available or transferred to the JMS CDE prior to contract completion.

* Create and maintain document registers as required.

* Allocate document numbers as per the JMS or Client specified Document Numbering procedure.

* Review document details, ensure they are correct prior to issue (e.g. doc number, revision, status(reason for issue), title, date, page numbering, header, footer, template used, print set-up, signatures).

* Quality check documents and edit any that have typographical / formatting errors that may lead to the disqualification of the document or cause it to look unprofessional. Ensure the entire document is legible.

* Create and maintain distribution lists / workflows / review cycles.

* Collate and issue of handover documentation (O&M manuals, H&S files, as-built records, databooks etc.)

* Site scanning of documents and records, ensure legibility and traceability.

* Archive documents, ensure legibility and traceability. Note: archiving should be electronic unless the contract or legislation states otherwise.

Who we are looking for

* Demonstrable knowledge and experience of operating IT systems, i.e. Microsoft Word, Excel, Outlook and Access and/or dedicated Electronic

* Document Management Systems such as Hummingbird and BIW.

* Flexible with a can do attitude

* Confident to build relationships with diverse stakeholders

* Team player who enjoys variety

About the project

The Civil Asset Management (CAM) team work with Works Delivery of Network Rail to deliver Maintenance Works and Reactive (emergency) works along the LNW Route. Remitted works through the CAM team are of a value up to £100k, with emergency schemes and Business Plan tendered schemes with value of above £100k up to £4million.

About Murphy

* Charity is at the heart of Murphy values; you will receive 2 days leave per year to donate your time to a charity of your choosing. Many teams choose to support a charity together to positively impact our communities.

* Access to Murphy Wellbeing: you will have access to a host of online tools, mental health trained colleagues, and if needs be external professional support because we understand that work and life offers challenges that sometimes need a little extra support.

* Murphy is committed to building a diverse and inclusive culture, making Murphy a great place to work where we can all thrive. You can get involved in numerous events and even join our committee dedicated to continuously nurturing Murphy’s inclusive culture.

If you think Murphy is the place to help you thrive in a great team dedicated to delivery and engineering excellence, and want to work in an inclusive team culture that rewards performance and drives personal development, then get in touch.

What you’ll get in return

* Dedicated and continued investment in your professional development.

* 27 days holiday, plus bank holidays with the option to buy or sell 2 holiday days

* Discretionary annual bonus

* Above market rate contributory pension scheme

* Other benefits if applicable

* Other Murphy benefits include retail discounts and cashback, discounted gym memberships, cycle to work scheme etc

We’re proud to have become the latest employer to #BantheBoxUK and reduce barriers to employment for people with criminal records. Employers often ask candidates about criminal convictions at the initial stage of a job application. If so, people with convictions are often excluded from roles for which they may be qualified and capable of doing.

By signing up to @Business in the Community’s Ban the Box campaign, we have committed to:

* Removing the tick box from our job application forms that asks about criminal convictions

* Considering applicants’ skills, experience, and ability to do the job before asking about criminal convictions

* Ensuring that the circumstances of any convictions are fairly assessed before a decision is made
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