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25 days ago
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Change Manager


Bechtel
Location: Birmingham
Job type: Permanent
Sector: Construction
Category: Management Jobs
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Requisition ID: 233265

Requisition Posting End Date: 04/25/2021

1. JOB PURPOSE

1.1 HS2 is the second High Speed Rail project in the UK and provides high speed travel from London to Birmingham and the north of England. In doing so, it provides major benefits in network capacity, connectivity and growth for the UK. HS2 Ltd is the Non‐Governmental Public Body established to deliver HS2.

1.2 The Programme and Strategy Directorate (PSD) is at the heart of the business and the project, playing a key role in interfacing with the client and in setting direction for and coordinating efforts from across the organisation and its supply chain to deliver the project. Functions provided by PSD include risk, assurance, benefits, information management, programme controls and the Programme Management Office (PMO).

1.3 Change Management and Reporting are critical activities enabling formal control of impacts to baselines prior to the event and reporting of progress and trends to enable informed management decisions and corrective actions to be undertaken.

1.4 Reporting to the Senior Reporting and Change Manager, this role sits within PSD teams embedded within a Delivery Directorate. As Reporting and Change Manager, you work closely with the Project team and Cost Management teams to develop, implement and control the HS2 Ltd’s change management and reporting processes within that Directorate/Team.

2. PRINCIPAL ACCOUNTABILITIES

2.1 Principal accountabilities within the Directorate/Team to include (but not limited to):

2.1.1 Lead change control activities, conduct quality assurance checks of change submissions, related to programme and project planning and baseline management.

2.1.2 Administer and facilitate from end to end the changes to the baseline, contracts and wider programme.

2.1.3 Monitor, review and report to the PSD Change Management Lead/Head(s) on quality of change proposals submitted for inclusion against baseline.

2.1.4 Issue guidance and corrective actions to functional departmental staff, in order to improve quality of change control information.

2.1.5 Production of monthly performance reports including cost management reports, estimates at completion, trends and performance to date measures.

2.1.6 Attendance at project and programme level meetings and assessment panels to promote, manage and report on progress with change governance and control across the organisation.

2.1.7 Take all reasonable steps to inform all relevant departments within the business to help make sure that all approved changes are correctly attributed, and incorporated into, planned schedules of activity, costs models and estimates, and Work Breakdown Structure (WBS).

2.1.8 Promote use of recognised best practice in change control.

2.1.9 Provide advice, training and guidance for functional departmental staff as required for the programme change management process.

2.1.10 Regular engagement with functional departmental staff to create a wider understanding on potential impacts to programme wide and contractual change.

2.1.11 Engagement with internal stakeholders for the development, training and management of Programme and Contract change management systems, facilitating reporting requirements at all levels within the organisation.

2.1.12 Support development of requirements, procurement, user testing, training and implementation of Programme and Contract change management systems.

2.2 REQUIRED CRITERIA

2.2.1 Essential skills:

i. A good understanding of change control principles and experience of managing, controlling and

governing change against a defined baseline on a major infrastructure programme/project.

ii. Detailed knowledge of change impact assessments and their requirements for successful submission and approval of change and subsequent updates to baseline data.

iii. Sound knowledge of recognised project management and change control principles (procurement, earned value measurement, risk management, contract administration and claims resolution).

iv. An understanding of NEC contracts, amendments, early warning notices and the work flows of communications between contractor and client.

v. Demonstrable evidence of change management reporting and analysis.

vi. A good understanding configuration management, WBS and delivery structures and their impact and/or integration with change management.

vii. Evidence ability of succeeding and delivering against tight deadlines, in an ambiguous political environment and a track record of developing effective working relationships, and providing meaningful guidance and support to colleagues in different disciplines.

viii. Demonstrable evidence of facilitating multidiscipline, change management meetings.

ix. Sound understanding of change and contract management tools and systems.

x. Ability to quickly develop a sound knowledge of the HS2 Ltd organisation chart, Heads of Departments and key stakeholders.

xi. Awareness of the HS2 Ltd Programme and their historic and upcoming key milestones. 2.2.2 Desirable skills:

i. Post-graduate level competency.

ii. Strong quantitative, drafting and presentational skills, including representation for PSD at board level.

iii. Inter-personal skills with ability to build trusted relationships at all levels of the organisation and external stakeholders.

iv. Previous rail, infrastructure or construction sector experience.

v. Capability with MS Word, Excel and Powerpoint.

vi. Experience with a range of project/programme management software packages with reporting modules/capability including PRISM.

2.3 PERSONAL SPECIFICATION

2.3.1 You are a proven leader capable of providing clarity, direction and motivation to your team and your colleagues.

2.3.2 You are a team player, able and willing to support the organisation and your colleagues as required. 2.3.3 You are a self-starter, able to develop solutions to problems and able to explain impact of change clearly to others, whilst maintaining good attention to detail.

2.3.4 You possess excellent interpersonal and communication skills and are able to interact with a large number of stakeholders within HS2 Ltd and beyond. Working with colleagues in HS2 Ltd to develop and manage the change management process in order to achieve organisational clarity of changes to scope, cost and schedule.

2.3.5 You are able to think strategically about change, the associated risks and governance required to achieve auditable change management.

2.3.6 You have experienced change at programme level and have a clear understanding of the processes and procedures required to assess the impact and mitigate risks to the programme.

2.3.7 You have an understanding of the data and information management needs of a major programme. You are confident in analysing and interpreting data and producing accurate, timely and informative reports in multiple formats (tabular, graphical etc.) targeted to the needs of the audience.

2.3.8 You are a proactive thinker and seek innovative solutions to complex problems and then be able to enhance controls, processes and procedures to embed these in HS2 Ltd.

3. DECISION MAKING

3.1 The job holder has to decide which issues to escalate to the Head of Quality.

4. FACTS AND FIGURES

N/A

5. OTHER CONTEXTUAL

5.1 Provide support across the organisation in developing and maintaining the HS2 Management System and provide advice to the organisation on quality matters. This supports the delivery of the HS2 programme in compliance with the stated requirements.

6. HEALTH AND SAFETY

6.1 Take reasonable care to ensure your own and others’ health and safety – including those who may be affected by the delivery of this role – by taking personal responsibility for working to the HS2 S.A.F.E programme principles.

6.2 Cooperate with HS2 in all matters relating to health and safety, including following safe working procedures at all times and not interfering with measures in place to protect your health, safety or welfare.

6.3 Advocate and promote the company’s well-being strategy and policies.

Bechtel’s internal staffing policy includes the minimum time that you need to be in your current position before applying to a new position. Please refer to the applicable policy manual and ensure you meet the minimum requirements.
Requisition ID: 233265

Requisition Posting End Date: 04/25/2021

1. JOB PURPOSE

1.1 HS2 is the second High Speed Rail project in the UK and provides high speed travel from London to Birmingham and the north of England. In doing so, it provides major benefits in network capacity, connectivity and growth for the UK. HS2 Ltd is the Non‐Governmental Public Body established to deliver HS2.

1.2 The Programme and Strategy Directorate (PSD) is at the heart of the business and the project, playing a key role in interfacing with the client and in setting direction for and coordinating efforts from across the organisation and its supply chain to deliver the project. Functions provided by PSD include risk, assurance, benefits, information management, programme controls and the Programme Management Office (PMO).

1.3 Change Management and Reporting are critical activities enabling formal control of impacts to baselines prior to the event and reporting of progress and trends to enable informed management decisions and corrective actions to be undertaken.

1.4 Reporting to the Senior Reporting and Change Manager, this role sits within PSD teams embedded within a Delivery Directorate. As Reporting and Change Manager, you work closely with the Project team and Cost Management teams to develop, implement and control the HS2 Ltd’s change management and reporting processes within that Directorate/Team.

2. PRINCIPAL ACCOUNTABILITIES

2.1 Principal accountabilities within the Directorate/Team to include (but not limited to):

2.1.1 Lead change control activities, conduct quality assurance checks of change submissions, related to programme and project planning and baseline management.

2.1.2 Administer and facilitate from end to end the changes to the baseline, contracts and wider programme.

2.1.3 Monitor, review and report to the PSD Change Management Lead/Head(s) on quality of change proposals submitted for inclusion against baseline.

2.1.4 Issue guidance and corrective actions to functional departmental staff, in order to improve quality of change control information.

2.1.5 Production of monthly performance reports including cost management reports, estimates at completion, trends and performance to date measures.

2.1.6 Attendance at project and programme level meetings and assessment panels to promote, manage and report on progress with change governance and control across the organisation.

2.1.7 Take all reasonable steps to inform all relevant departments within the business to help make sure that all approved changes are correctly attributed, and incorporated into, planned schedules of activity, costs models and estimates, and Work Breakdown Structure (WBS).

2.1.8 Promote use of recognised best practice in change control.

2.1.9 Provide advice, training and guidance for functional departmental staff as required for the programme change management process.

2.1.10 Regular engagement with functional departmental staff to create a wider understanding on potential impacts to programme wide and contractual change.

2.1.11 Engagement with internal stakeholders for the development, training and management of Programme and Contract change management systems, facilitating reporting requirements at all levels within the organisation.

2.1.12 Support development of requirements, procurement, user testing, training and implementation of Programme and Contract change management systems.

2.2 REQUIRED CRITERIA

2.2.1 Essential skills:

i. A good understanding of change control principles and experience of managing, controlling and

governing change against a defined baseline on a major infrastructure programme/project.

ii. Detailed knowledge of change impact assessments and their requirements for successful submission and approval of change and subsequent updates to baseline data.

iii. Sound knowledge of recognised project management and change control principles (procurement, earned value measurement, risk management, contract administration and claims resolution).

iv. An understanding of NEC contracts, amendments, early warning notices and the work flows of communications between contractor and client.

v. Demonstrable evidence of change management reporting and analysis.

vi. A good understanding configuration management, WBS and delivery structures and their impact and/or integration with change management.

vii. Evidence ability of succeeding and delivering against tight deadlines, in an ambiguous political environment and a track record of developing effective working relationships, and providing meaningful guidance and support to colleagues in different disciplines.

viii. Demonstrable evidence of facilitating multidiscipline, change management meetings.

ix. Sound understanding of change and contract management tools and systems.

x. Ability to quickly develop a sound knowledge of the HS2 Ltd organisation chart, Heads of Departments and key stakeholders.

xi. Awareness of the HS2 Ltd Programme and their historic and upcoming key milestones. 2.2.2 Desirable skills:

i. Post-graduate level competency.

ii. Strong quantitative, drafting and presentational skills, including representation for PSD at board level.

iii. Inter-personal skills with ability to build trusted relationships at all levels of the organisation and external stakeholders.

iv. Previous rail, infrastructure or construction sector experience.

v. Capability with MS Word, Excel and Powerpoint.

vi. Experience with a range of project/programme management software packages with reporting modules/capability including PRISM.

2.3 PERSONAL SPECIFICATION

2.3.1 You are a proven leader capable of providing clarity, direction and motivation to your team and your colleagues.

2.3.2 You are a team player, able and willing to support the organisation and your colleagues as required. 2.3.3 You are a self-starter, able to develop solutions to problems and able to explain impact of change clearly to others, whilst maintaining good attention to detail.

2.3.4 You possess excellent interpersonal and communication skills and are able to interact with a large number of stakeholders within HS2 Ltd and beyond. Working with colleagues in HS2 Ltd to develop and manage the change management process in order to achieve organisational clarity of changes to scope, cost and schedule.

2.3.5 You are able to think strategically about change, the associated risks and governance required to achieve auditable change management.

2.3.6 You have experienced change at programme level and have a clear understanding of the processes and procedures required to assess the impact and mitigate risks to the programme.

2.3.7 You have an understanding of the data and information management needs of a major programme. You are confident in analysing and interpreting data and producing accurate, timely and informative reports in multiple formats (tabular, graphical etc.) targeted to the needs of the audience.

2.3.8 You are a proactive thinker and seek innovative solutions to complex problems and then be able to enhance controls, processes and procedures to embed these in HS2 Ltd.

3. DECISION MAKING

3.1 The job holder has to decide which issues to escalate to the Head of Quality.

4. FACTS AND FIGURES

N/A

5. OTHER CONTEXTUAL

5.1 Provide support across the organisation in developing and maintaining the HS2 Management System and provide advice to the organisation on quality matters. This supports the delivery of the HS2 programme in compliance with the stated requirements.

6. HEALTH AND SAFETY

6.1 Take reasonable care to ensure your own and others’ health and safety – including those who may be affected by the delivery of this role – by taking personal responsibility for working to the HS2 S.A.F.E programme principles.

6.2 Cooperate with HS2 in all matters relating to health and safety, including following safe working procedures at all times and not interfering with measures in place to protect your health, safety or welfare.

6.3 Advocate and promote the company’s well-being strategy and policies.

Bechtel’s internal staffing policy includes the minimum time that you need to be in your current position before applying to a new position. Please refer to the applicable policy manual and ensure you meet the minimum requirements.
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