10 months ago
United Kingdom - West Midlands, Birmingham - UK
AECOM’s Major Pursuits Studio manages some of the region’s largest and most strategic bids across both established and emerging markets.
The Bid Coordinator will generally support the Assistant Bid Manager and/or Bid Manager leading the bid, having read and understood the client requirements. He/she will devise draft bid programmes, coordinate inputs from Subject Matter Experts and track progress against tasks and individuals for reporting to the Bid Manager. The Bid Coordinator will work collaboratively with technical and operational colleagues, Bid Studio managers, writers, graphic designers and the Bid Studio leadership team. The role will cover the full procurement lifecycle including EOIs, PQQs and proposals. Bid Coordinators should be capable of successfully leading tasks such as EOI and PQQ form completion.
Aside from supporting bids, the role requires proactive engagement in ad hoc tasks around general bidding best practice, including but not limited to: driving bid knowledge management through the breakdown of bids into a bid library; collaboration with the knowledge team to log model responses and useful information; collaboration with graphic designers to support on ad hoc, simple graphics requirements; and supporting the Studio leadership team to develop processes, tools and guides around bidding.
The Bid Coordinator will work effectively in a challenging and dynamic environment, working to tight timescales and completing tasks on time and to the expected high standard. Their approach and behaviors will reflect a professional, experienced team with calm authority – building credibility and long-term relationships through their day-to-day actions. A keen eye for detail and the ability to multi-task are key. The Bid Coordinator is expected to be a self-motivated, professional individual who is proactive, collaborative, and efficient.
Review RFPs and other related documents and support in gathering proposal information to create winning responses
Review existing content where relevant and provide the Bid Manager with relevant information
Prepare templates, CVs, case studies and occasionally storyboards; chase content contributors as required
Coordinate the preparation of identified expression of interests, prequalification questionnaires and proposals
Ensure a winning, compliant, error free document arrives with the client in the correct format, meeting the deadline
Break down submitted bids for a library of pre-written proposal content, where required
Assist in the preparation of presentations for specific pursuits
Identify and share lessons learned as inputs to the continuous improvement of the bidding process and tools
Supports the team in ad hoc activities to develop our bidding excellence
Proactively identifies improvement areas in our activities and shares these with Bid Studio leadership, working to resolve / improve issues as directed
We are looking for a candidate who has excellent verbal and written communication skills along with experience of coordinating multi-disciplinary proposals of a high strategic value, an eye for detail is important as is a sound working knowledge of Microsoft Excel, Word and PowerPoint and Adobe InDesign. You should also be able to demonstrate the following attributes;
A flexible approach to supporting bids and business development activities across the UK & Ireland
The ability to work professionally and collaboratively and build credibility with senior colleagues
The ability to work collaboratively with internal clients and to tactfully but effectively chase others for contributions as needed
A methodical approach to assisting in the administration and production of bids
The ability to work positively under pressure and deliver quality output to deadlines
The drive to improve and adhere to processes / systems and the motivation to contribute to and support bid teams
An experienced and efficient multi-tasker
We are looking for people who have some experience in the coordination and development of winning bids, preferably in the engineering, architecture, consulting environment, transferrable skills will be considered but we will look for relevant industry experience.
What We Offer
When you join AECOM, you become part of a company that is
pioneering the future . Our teams around the world are involved in some of the most cutting-edge and innovative projects and programs of our time, addressing the big challenges of today and shaping the built environment for generations to come. We ensure a workplace that encourages growth, flexibility and creativity, as well as a company culture that champions
inclusion, diversity and overall
employee well-being through programs supported by company leadership. Our
core values define who we are, how we act and what we aspire to, which comes down to not only
delivering a better world , but working to “make amazing happen” in each neighborhood, community and city we touch. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.
Job Category Business Development
Business Line Geography OH
Business Group Design and Consulting Services Group (DCS)
Country United Kingdom
Position Status Full-Time
Requisition/Vacancy No. 221969BR
Clearance Required No
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.