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10 months ago
Murphy Group
Location: London
Job type: Permanent
Sector: Construction
Category: Operations Jobs
Main Purpose of Role

To support the business through the provision of high quality general administrative support for our Infrastructure Alliance JV.

Key Responsibilities

* Establish and promote best practice in health, safety and environmental matters in conjunction with the SHQE department.

* Resolve internal and external customer enquiries, referring those that you are unable to resolve to the correct recipient.

* Provide high quality customer service in all communications with internal and external clients.

* Maintain accurate paper and computer-based records.

* Produce correspondence, documents and presentations to specification using a variety of media.

* Maintain established paper and computer-based filing systems.

* Conduct financial duties, for example, processing invoices or tracking costs.

* Order and maintain stationary and equipment supplies.

* Process post.

* Work in accordance with established processes and provide feedback on their effectiveness.

* Timely preparation of meeting rooms to ensure they are tidy and set up (excluding IT equipment), ready for meetings.

* Deliver drinks and lunches in accordance with pre booked requirements.

* Clear up (excluding IT equipment) meeting rooms after use in a timely manner, ready for the next meeting.

* Ensure Company and legislative health and hygiene standards and requirements are complied with at all times in providing food and drink.

* Ensure the inspection of office equipment and services is carried out at intervals to accord with legislative/manufacturers recommendations and requirements

* Sign for all deliveries, other than those for the IT department and either distribute as appropriate or inform the relevant individual or department of the delivery.

* Ensure visitors are logged via Reception / Security in order to maintain an accurate record at all times of visitors in the building.

* Greet visitors in a friendly and professional manner.

* Ensure the relevant person is informed, in a timely manner.

Skills, Experience & Qualifications

* Successful experience of working in a general administration support role and/or in a customer services environment.

* Demonstrable knowledge of operating office equipment and IT, e.g. telephone, computer with standard software, fax, copier, printers etc., to access, input and verify information.

* Literate and Numerate with proficiency using Microsoft Word, Excel, Outlook and other office applications.

* Experience within the construction industry (desirable)

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